Work Space is committed to protecting your personal information and your rights in line with the privacy legislation.
This Privacy Notice * explains how personal information about you (for example, our clients, shareholders, suppliers, website visitors and members of the public) is used by us.
We are Work Space (‘we’ or ‘us’), the ‘Data Controller’ of the personal data that you (‘you’ means the person whose data is being processed) provide to us. Our Company Registration number is 00421479 and our Registered Address is 20 Greyfriars Road, Reading, Berks, RG1 1NL.
We may process your personal information (information that identifies you as an individual and relates to you) in order to provide the service you have asked for. This includes:
We may also obtain information about you from third party organisations such as property agents, referral agents, list brokers and credit reference agencies.
We do not process any special categories of personal information (for example, data relating to health, race, ethnicity, politics, trade union membership, sex life, sexual orientation, genetics, biometrics).
We only process your personal information where it is fair and lawful to do so. We use your personal information for several purposes and we have defined the legal grounds for doing so:
If we need to use your personal information for a different, unrelated purpose, we will notify you and will explain the legal basis which allows us to do so.
For information on the reasons and the conditions for processing, please contact the Data Protection Team by emailing the Data Protection Team.
We may share your personal information with third party organisations which includes members of our Group. We may also disclose your personal information to other third parties, such as:
Our websites may, from time to time, contain links to and from the websites of our partners and affiliates, such as property agents. If you follow a link to any of these websites, please note that these websites and any services that may be accessible through them have their own privacy policies and that we do not accept any responsibility or liability for these policies or for any personal data that may be collected through these websites or services, such as contact and location data. Please check these policies before you submit any personal data to these websites or use these services.
The personal information you provide to us may be transferred and stored outside of the EEA only with prior agreement from the DPC and with adequate written agreement. Third parties will only process your personal information on our instructions and subject to an agreement that the information is kept secure and confidential.
Any personal information transferred will receive an adequate level of protection as required by the Data Protection laws. We will ensure that appropriate safeguards are in place prior to any transfer of your data.
We understand the importance of protecting your privacy and we will ensure your personal information, both on- and off-line, is safeguarded and held securely in accordance with our obligations under the Data Protection laws. Appropriate technical and organisational measures have been implemented to ensure personal information is protected and to prevent your personal data from being lost, used, accessed in an unauthorised way, altered or disclosed.
However, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
This data will be retained in our records for no longer than is necessary to:
Details of retention periods are available on request from the Data Protection Team.
Under data protection legislation, you have the right to request access to information about you that we hold (this is called a Data Subject Access Request or DSAR). To make a request for your personal information, contact the Data Protection Team.
You also have the right to:
If you wish to discuss any of these rights, to make any changes to the personal information we process about you, or, if have a concern about the way we are collecting or using your personal data, please speak to the Data Protection Team.
If you are in any way dissatisfied about how we process your personal information, you have a right to make a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues. This can be done at https://ico.org.uk/concerns/